Event terms and conditions - World Pipelines CCS Forum

Your registration and attendance at this Event indicate your full agreement and acceptance to these Terms and Conditions. These Terms act in accordance and in combination with the Organiser’s standard operating Terms & Conditions found here.

1. Definitions

1.1. In these Terms and Conditions, the following definitions apply:

“Terms”, “Terms and Conditions”, “Entire agreement”: the entire Terms and Conditions agreement as outlined below.

“Organiser”, “Our”, “We”: World Pipelines, Palladian Publications Ltd., and any of its publications, of 15 South Street, Farnham, Surrey, GU9 7QU, United Kingdom.

“Event”: World Pipelines CCS Forum.

“Event website”: the website created for World Pipelines CCS Forum on the Cvent platform, in accordance with Cvent’s privacy policy found here.

“Attendee”, “You”, “Your”, “They”, “Their”: the assumed individual registering to attend the Event in any capacity resulting from; a purchased delegate package; a conference pass included in a Sponsor, Speaker, or Exhibitor agreement; or a complimentary pass from the Organiser.

“Speaker”: a person or company who enters into a presentation agreement with the Organiser to present a paper at the Event.

“Sponsor”: a company or person who holds a sponsorship agreement with the Organiser in relation to the Event.

“Exhibitor”: a company or person who holds an exhibition agreement with the Organiser in relation to promoting their products or services at the Event.

“Venue”: the physical premises hosting the Event, Park Plaza London Riverbank, 18 Albert Embankment, London SE1 7TJ.

“Delegate package”: an Attendee’s conference pass to the Event.

“Purchases”: payment transactions for booking a Delegate package / conference pass(es) to the Event.

“Content”: print or digital materials, data, information, presentation and paper materials, marketing assets, and any products provided by the Organiser or its Event partners at or relating to the Event.

“Force Majeure”: as defined in clause 9.

“Released parties”: collectively constituting the Organiser’s officer(s), director(s), manager(s), employee(s), affiliate(s), shareholder(s), member(s), successor(s), subsidiary(ies), licensor(s), third-party supplier(s), and assign(s).

2. Admissions policy

2.1. Registration for the Event is open to professional and business Attendees with direct involvement or interest in the subject matter of the Event.

2.2. By legitimately registering for the Event, the Attendee will be granted admittance to the Venue as an Attendee, subject to the Terms set out in this agreement.

2.3. As an Attendee at the Event, you agree:

2.3.1. that you have submitted accurate and complete Registration Details to secure your attendance;

2.3.2. that you are not under the age of 18;

2.3.3. that you may be asked for photographic ID as proof of identification during the Event;

2.3.4. that delegate badges are unique and intended for use by the named Attendee only, you will not share this with any other party;

2.3.5. to dress in smart casual attire or business attire for the duration of the conference, exhibition, and networking events;

2.3.6. that you have all necessary travel documentation as per clause 5.3 in these Terms, including but not limited to visas and other entry permits into the country where the Event is held, and that they comply with all health formalities and any applicable laws;

2.3.7. to have adequate and applicable insurance for your own requirements, including personal accident and travel insurance, prior to attending the Event;

2.3.8. to act and behave in accordance with the Event's Code of Event Etiquette as outlined in clause 3.

3. Code of Event Etiquette

3.1. As an Attendee at the Event, you agree to:

3.1.1. follow and observe the rules, policies and procedures of the Event and the Venue including health and safety protocol as outlined in clause 6, and any reasonable instructions issued by the Organiser or the Venue's management team;

3.1.2. behave in a respectful, professional, and appropriate way that does not breach these Terms, the laws or regulations of your home country or of the host country, or that risks bringing the Event, the Organiser or your own organisation into disrepute;

3.1.3. behave in a respectful, professional, and appropriate way that does not put other Attendees at risk of physical or emotional harm, and cooperate to maintain a safe business environment at the Event;

3.1.4. acknowledge that in its sole discretion, the Organiser reserves the right to refuse admittance to or expel you if the Organiser determines that you to be behaving in a negative manner that could be disruptive to the Event or pose any danger to any other Attendee. In such an instance, you will not be entitled to a refund of any portion of fees paid.

4. Content and Confidentiality

4.1. The Attendee undertakes that they will not at any time disclose to any person any confidential information concerning the business, affairs, Sponsors, Speakers, Exhibitors, customers, clients or Released parties of the Event, its Attendees, and the Organiser (including any approved access to Event delegate lists) or any of its affiliates.

4.2. All presentations, talks and discussions taking place at the Event or as a result of the Event must be fully compliant with competition laws and Attendees must not raise, discuss or exchange commercially confidential information relating to the organisations they represent, or any other Attendee. If in any doubt, the Attendee should seek their own legal advice.

4.3. The Organiser reserves the right to change the format and participation of Speakers and Exhibitors on the Event programme in the case of illness or any other conditions beyond its control.

4.4. The Event may allow Attendees to post, link, store, share and otherwise make available certain information, text, graphics, videos, or other Content during the promotion and duration of, and the post Event promotion of the Event. You are responsible for any Content that you share online or with other Attendees, including its legality, reliability, and appropriateness.

4.4.1. By sharing or posting Content relating to the Event, you grant the Organiser the right and license to use, modify, publicly perform, publicly display, reproduce, and distribute such Content at and in relation to the Event. You retain any and all of your rights to any Content you submit, post, or display and you are responsible for protecting those rights. You agree that this license includes the right for the Organiser to make your Content available to other Attendees and potential Attendees of the Event, who may also use your Content subject to these Terms.

4.4.2. You give to the Organiser a worldwide, non-exclusive, royalty-free, transferable licence (with right to sub-licence) to use, reproduce, distribute, prepare derivative works of, display, and perform that Content in connection with the Event and otherwise in connection with the provision of the Event and the Organiser's business.

4.4.3. You represent and warrant that: (i) the Content is yours (you own it) or you have the right to use it and grant the Organiser the rights and license as provided in these Terms, and (ii) the posting of your Content at or in relation to the Event does not violate the privacy rights, publicity rights, copyrights, contract rights or any other rights of any person or organisation.

4.5. Copyright policy

4.5.1. The Organiser respects the intellectual property rights of others. It is our policy to respond to any claim that Content posted or displayed at the Event or during the promotion of the Event infringes the copyright or other intellectual property infringement ("Infringement") of any person or organisation.

4.5.2. If you are a copyright owner, or authorised on behalf of one, and you believe that the copyrighted work has been copied in a way that constitutes copyright infringement that is taking place through the Event, you must submit your notice in writing to the attention of "Copyright Infringement" of support@worldpipelines.com and include in your notice a detailed description of the alleged Infringement.

4.5.3. For the Organiser's complete copyright policy, please find it here.

4.6. Intellectual property

4.6.1. The Event and its original Content (excluding Content provided by users), features and functionality are and will remain the exclusive property of the Organiser and its licensors. The Event is protected by copyright, trademark, and other laws of both the United Kingdom and foreign countries. Our trademarks and trade dress may not be used in connection with any product or service without the prior written consent of the Organiser.

4.7. Links to other websites

4.7.1. The Event and its Content may contain links to third-party websites or services that are not owned or controlled by the Organiser.

4.7.2. The Organiser has no control over, and assumes no responsibility for, the Content, privacy policies, or practices of any third-party websites or services. The Attendee further acknowledges and agrees that the Organiser shall not be responsible or liable, directly, or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such Content, goods, or services available on or through any such websites or services.

· The Organiser strongly advises all Attendees to read the terms and conditions and privacy policies of any third-party websites or services that you visit.

4.8. Availability, Errors, and Inaccuracies

4.8.1. Information about the Event may be mispriced, described inaccurately, or unavailable, and the Organiser may experience delays in updating information on the Event and in our advertising on other websites. Any person registering for the Event expressly agrees that any such offer of specific information does not constitute a legal offer capable of attracting legal consequences.

4.8.2. The Organiser cannot and does not guarantee the accuracy or completeness of any information, including prices, product images, specifications, availability, and services. The Organiser reserves the right to change or update information and to correct errors, inaccuracies, or omissions at any time without prior notice. This clause 4.8 is without prejudice to existing statutory rights.

5. General

5.1. Warning on fraud: The Organiser understands that third parties may claim to work in affiliation with the Organiser or Released parties. Please note, there are no approved third parties who are authorised to contact any Attendee regarding accommodation booking or the sale of delegate lists. The Organiser's data security policy is in-line with industry standards and is available to read here. If an Attendee receives an email from a third party offering such services, the Organiser advises that you delete the email and block the sender.

5.2. Event photography, videography, and social media

5.2.1. By registering for and attending the Event you acknowledge that photographs and filming may take place.

5.2.2. The Organiser reserves all photographic and videographic rights for the Event and will appoint official professionals for any photography and videography that takes place.

5.2.3. The Organiser reserves the right to use all images and video Content in Event promotion, reports, print and digital marketing; including but not limited to magazine articles, public websites, and social media channels, without obtaining any further approval from or making any payment to any Attendee. If you do not wish your photograph to be taken at the Event, please notify the photographer during the Event, and the Organiser will use reasonable efforts to adhere to your request.

5.3. Travel and visa requirements

5.3.1. The Attendee's travel to and attendance at an Event is entirely at their own risk and own cost, and the Organiser holds no responsibility in such instances.

5.3.2. It is the Attendee's responsibility to ensure the appropriate travel visas are secured for legal entry into the host country. The Organiser is not obliged to provide any advice or assistance relating to the obtaining of travel visas. Failure by any Attendee to obtain a visa or necessary travel documentation to attend the Event will not entitle any refunds.

5.4. Rules for private functions at the event

5.4.1. Inviting customers to dinner on a personal basis, i.e., small groups, is acceptable but should preferably be scheduled after official sessions and official Organiser planned networking events.

5.4.2. Organising larger dinner parties or similar off-site excursions for any group of Attendees, which would take groups away from the Event areas, is not permitted. Sponsors may have this reserved opportunity if agreed with the Organiser in writing.

5.5. Canvassing and advertising

5.5.1. No Attendee may place or distribute any signage or promotional / other material or conduct surveys in any area at the Event. All Sponsor and Exhibitor signage and promotional material may only be displayed in allocated areas as approved by the Organiser. Any unapproved materials will be removed.

5.5.2. Attendees observed conducting conflicting business in any Sponsors' or Exhibitors' exhibition spaces, may be ejected from the Event.

5.5.3. Promotion of competitor events is strictly prohibited.

5.6. Contests, sweepstakes, and related promotions

5.6.1. Any contests, sweepstakes or other related promotions made available by the Organiser, Sponsors or Exhibitors at the Event, may be governed by rules that are separate from these Terms. If the Attendee participates in any such occurrences, they agree that the applicable terms and conditions of such are independent of this agreement.

6. Health and Safety Protocol

6.1. The Attendee acknowledges that the Organiser and/or the Venue may be required, or compelled, to disclose certain private personal information of the Attendee to public health authorities and other local, state, and federal governmental agencies. Such information may include the results of COVID-19 tests and other health information collected as part of the Health and Safety Protocol. The Organiser will only divulge the legally required portion of information. All Attendees consent to such disclosure upon registering to attend the Event.

6.2. The World Pipelines team is committed to delivering an excellent and safe experience for all attendees of the Event. While COVID-19 is no longer considered a pandemic, it remains a communicable disease alongside other respiratory viruses such as influenza and RSV. We encourage all attendees to take reasonable personal precautions to safeguard their health and the wellbeing of those around them.

6.2.1. Admission to the venue and participation in the event may be subject to any health and safety policies, assessments, or protocols in place at the time, as directed by relevant UK government and health authorities, the venue, or World Pipelines.

6.2.2. While there are currently no mandatory COVID-19 regulations in effect in the UK, we will continue to monitor guidance and act in accordance with any updates.

6.2.3. By registering to attend the Event, all attendees acknowledge and accept the following:

· Infectious respiratory diseases, including COVID-19, may be present in shared spaces.

· No health and safety measures can fully eliminate the risk of exposure.

· Attending the event may carry a risk of illness, particularly for those with underlying health conditions.

· Attendees are responsible for managing their personal risk and comfort levels.

· For more information on current health advice in the UK, visit the UK Health Security Agency (UKHSA). For broader guidance, see the World Health Organization.

6.3. The Organiser and Released parties will adhere to required health and safety regulations to reasonably reduce and address risks, hazards and dangers that may be associated with the Event.

6.4. All Attendees must observe all health and safety rules and regulations and any other reasonable security requirements that apply at the Venue.

6.5. All Attendees hereby acknowledge, accept personal responsibility, and agree that save for instances of gross negligence, reckless conduct, willful and wanton conduct, or intentional acts by the Organiser or the Released Parties, to the maximum extent permitted by applicable law, admission to the Venue and attendance at the Event is entirely at the Attendees' own risk.

7. Payment and Purchase Terms

7.1. The fees for purchasing a Delegate package to attend the Event are specified on the Event website or can otherwise be obtained from the Organiser upon request.

7.1.1. The Organiser does not offer single day passes.

7.2. Payment for any Delegate package is due upfront, at the point of registration. Registrations can only be confirmed upon receipt of this payment. Any discounted fees will only apply when payment is received within the offer period, or as stated availability allows.

7.3. Attendees are encouraged to familiarise yourself with your rights contained within the Sale of Goods Act 1979, Unfair Contract Terms Act 1977, and the Unfair Terms in Consumer Contracts Regulations 1999.

7.4. When purchasing a Delegate package through the Event website, payments will be facilitated immediately via credit card, using the Stripe payment gateway; and the Attendee will be asked to supply certain information relevant to the Purchase including, without limitation, the credit card number, the expiration date of the credit card, and the billing address. An invoice will be generated for the purchase, and a confirmation email will be sent to the email address the Attendee has recorded on their registration documentation.

7.4.1. The Attendee represents and warrants that: (i) they have the legal right to use any credit card(s) or other payment method(s) in connection with any Purchase; and that (ii) the information they supply to the Organiser is true, correct, and complete. The Attendee expressly agrees that the Organiser is not responsible for any loss or damage arising from the submission of false or inaccurate information.

7.4.2. By submitting such information, the Attendee grants the Organiser the right to provide the information to third parties for purposes of facilitating the completion of Purchases.

7.4.3. The Organiser reserves the right to refuse or cancel the Attendee's order if fraud or an unauthorised or illegal transaction is suspected.

7.5. Should the Attendee request to pay via bank transfer, an invoice will be emailed to the recorded email address on the Attendee's registration documentation. Payment will be due upon receipt of the invoice.

7.6. The Organiser reserves the right to refuse or cancel an Attendee's order at any time for certain reasons including but not limited to product or service availability, errors in the description or price of the product or service, error in the Attendee's order or other reasons. The Attendee expressly agrees that the Organiser cannot accept any liability for loss or damage arising out of such cancellation.

7.7. Attendees are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions, unless agreed in writing with the Organiser. Refer to clause 8 for the Cancellation and Substitution Policy.

7.8. The Attendee acknowledges and accepts that if payment is not made in accordance with this clause 7, interest on the overdue balances (including any period after the date of any judgment or decree against the Attendee), and late payment fees, will be due and payable and are calculated upon the basis set out in the Late Payment of Commercial Debts (Interest) Act 1998.

7.9. Payments and booking for accommodation are only to be made on the accommodation link provided by the Event, and the Organiser renounces all liability for any tort or damage arising out of accommodation booking transactions.

8. Cancellation and Substitution Policy

8.1. Delegate packages are non-refundable, and cancellations will not be accepted, except for extraordinary circumstances as deemed so at the Organiser's discretion.

8.2. It may be necessary for reasons beyond the control of the Organiser to alter Content, timing and/or the Venue, and in the unlikely event of the Event being rescheduled, relocated, or condensed by the Organiser, the Attendee's delegate package will remain valid for the revised Event.

8.3. Refunds for a rescheduled or relocated Event will be considered on a case-by-case basis by the Organiser, and if approved, will be liable to a 15% administrative fee on the original amount paid.

8.4. In the unlikely event of the conference being cancelled by the Organiser, Purchases will be refunded following an administrative fee of 15% deducted from the original amount paid. The Organiser will not be liable for any additional expenses incurred following a rescheduled, relocated, condensed, or cancelled Event and Attendees are advised to consider a relevant corporate insurance policy to cover any consequent losses.

8.4.1. Without prejudice to the Organiser's obligation to refund any Fees to Attendees, the Organiser accepts no liability and shall pay no compensation where the performance of its obligations is made impracticable, illegal, or impossible by or as a result of Force Majeure (as defined in clause 9).

8.5. Modification to Attendee delegate details and substitutions from the same company can be made at no cost until 6 February 2026. Changes after this date will be considered by the Organiser on a case-by-case basis.

9. Force Majeure

9.1. The Organiser shall not be liable for any delay or failure to perform any of its obligations that affect the successful delivery of the Event or that would make it inadvisable, impracticable, illegal, or impossible to host the Event, if the delay or failure results from events or circumstances beyond its reasonable control, including but not limited to: acts of God, volcanic eruption, tsunamis, floods, earthquakes, strikes, labour stoppages, industrial action, political protests, lock outs, accidents, fire, lighting, storm, explosion, war, military operations, acts of terrorism or threats of any such acts, breakdown of plant or machinery, or pandemic, epidemic or widespread illness including novel coronavirus COVID-19 (together with any mutation, adaptation, or variation thereof), embargoes or blockades. This includes circumstances arising from any order or guidance from any governmental or quasi-governmental organisation, without limitation in regard to travel, public gatherings, or health and safety; disruptions in supply chains, hotel inventory, commercial air travel or other public transportation; failure of carriers or utilities or equipment beyond the Organiser's or Released parties' reasonable control; unavailability of the Venue through no fault of the Organiser; or other similar causes beyond the reasonable control of the Organiser.

9.2. This includes circumstances which directly affect Attendees in their home countries resulting in a material percentage of the Attendees being reasonably likely to be prevented from attending the Event.

9.3. If, as a result of Force Majeure, the Organiser cancels, reschedules or relocates the Event, the Organiser shall make reasonable endeavours in accordance with clause 8.

10. Disclaimer

10.1. The Event is an open forum, and the Organiser renounces all liability for any tort or damage arising out of any statement or opinion made in any presentation, paper or arising on an exhibition stand, by any Speaker, Sponsor, Exhibitor or Attendee.

10.2. The Organiser reserves the right, at our sole discretion, to modify or replace these Terms at any time.

10.2.1. By registering to attend the Event after those revisions become effective, Attendees agree to be bound by the revised terms.

10.3. The Attendee's participation at the Event is at their sole risk. The Event is provided without warranties of any kind, whether express or implied, including, but not limited to, implied warranties of merchantability, fitness for a particular purpose, non-infringement, or course of performance.

10.4. The Organiser and its Released parties do not warrant that (i) the Event will function uninterrupted, securely, or available at any particular time or location; (ii) any errors or defects will be corrected; or (iii) the results of attending the Event will meet your requirements.

11. Liability and Indemnity

11.1. Theft, loss, or damage: The Organiser does not accept responsibility for any theft, loss, or damage from any cause whatsoever, in respect of any property brought to the Event. The Attendee indemnifies the Organiser against any liabilities in respect of any loss or damage to the Venue, exhibition booths, or any other property brought to the Venue and agrees that the Organiser bears no responsibility for any insurances as such.

11.2. All views expressed within the Content of the Event are considered those of the respective contributors and are not necessarily the opinions of the Organiser, neither does the Organiser endorse any of the claims made in the Content of such events, in accordance with clause 4.

11.3. In no circumstance shall the Organiser, nor its Released parties, be liable for any indirect, incidental, special, consequential or punitive damages, including without limitation, death or personal injury , loss of profits, fraud or fraudulent misrepresentation, data, use, goodwill, or other intangible losses and any other liability which cannot be limited or excluded by applicable law, resulting from (i) your access to or attendance of or inability to attend the Event; (ii) any conduct or Content of any third party at the Event; (iii) any Content obtained from or at the Event; and (iv) unauthorized access, use or alteration of your own transmissions or Content, whether based on warranty, contract, tort (including negligence) or any other legal theory, whether or not the Organiser has been informed of the possibility of such damage, and even if a remedy set forth herein is found to have failed of its essential purpose.

11.4. The Attendee agrees to defend, indemnify and hold harmless the Organiser and its Released parties from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including but not limited to attorney's fees), resulting from or arising out of a) your attendance at the Event and your use of any Content, by you or any person substituted for your attendance; or b) a breach of these Terms.

11.5. Subject to clause 8, the Organiser's total liability to the Attendee, whether based on an action or claim in contract, tort (including negligence), breach of statutory duty or otherwise arising out of, or in relation to these Terms shall not exceed the total amount of the Fees paid or payable under these Terms.

12. Anti-Bribery and Corruption

12.1. The Attendee undertakes that they will comply with any applicable Anti-Bribery Legislation, and that the Attendee will not directly or indirectly pay, offer, give or promise to pay or authorise the payment of any monies or other items of value to; an official or employee of a government department, agency or instrumentality, state-owned or controlled enterprise or public international organisation, or any other person at the suggestion, request or direction or for the benefit of any of the above-described persons, if any such payment, offer, act or authorisation is for purposes of influencing official actions or decisions or securing any improper advantage in order to obtain or retain business, or engaging in acts or transactions otherwise in violation of the Anti-Bribery Legislation.

12.2. The Attendee undertakes that neither they nor, so far as they are aware, any agents or other persons acting on their behalf has directly or indirectly: (i) violated or is in violation of any applicable Anti-Bribery Legislation; (ii) made, offered to make, promised to make or authorised the payment or giving of, directly or indirectly, any bribe, rebate, payoff, influence payment, kickback or other payment or gift of money or anything of value (including meals or entertainment) to any officer, employee or ceremonial office holder of any government or instrumentality thereof, any political party or supra-national organization (such as the United Nations), any political candidate, any royal family member or any other person who is connected or associated personally with any of the foregoing that is prohibited under any applicable law or regulation or otherwise for the purpose of influencing any act or decision of such payee in their official capacity, inducing such payee to do or omit to do any act in violation of their lawful duty, securing any improper advantage or inducing such payee to use their influence with a government or instrumentality thereof to affect or influence any act or decision of such government or instrumentality; or (iii) been subject to any investigation by any governmental entity with regard to any actual or alleged Prohibited Payment.

13. Privacy Policy

13.1. The Organiser takes data protection seriously and is committed to protecting your personal information. Please refer to the complete Privacy Policy found here.

13.2. The Venue's data protection policy can be found here.

13.3. By registering for and attending the Event the Attendee agrees that this Privacy Policy constitutes part of these Terms.

14. Exclusions

14.1. Without limiting the generality of the foregoing and notwithstanding any other provision of these Terms, under no circumstances will the Organiser ever be liable to you or any other person for any indirect, incidental, consequential, special, punitive or exemplary loss or damage arising from, connected with, or relating to your participation at the Event, these Terms, the subject matter of these Terms, the termination of these Terms or otherwise, including but not limited to personal injury, loss of data, business, markets, savings, income, profits, use, production, reputation or goodwill, anticipated or otherwise, or economic loss, under any theory of liability (whether in contract, tort, strict liability or any other theory or law or equity), regardless of any negligence or other fault or wrongdoing (including without limitation gross negligence and fundamental breach) by the Organiser, any person for whom the Organiser is responsible, or any Released parties, and even if the Organiser has been advised of the possibility of such loss or damage being incurred.

15. Severability

15.1. The Organiser's failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. If any term or provision of these Terms and Conditions is held invalid, illegal, or unenforceable for any reason by any court of competent jurisdiction, such provision shall be severed and the remainder of the provisions hereof shall continue in full force and effect as if these Terms and Conditions had been agreed with the invalid, illegal or unenforceable provision eliminated.

16. Law and Jurisdiction

16.1. Governing Law: These Terms and Conditions shall be governed by and construed in accordance with the law of England and the parties hereby submit to the exclusive jurisdiction of the English courts.

17. Entire Agreement

17.1. These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) constitute the entire agreement between the Attendee and the Organiser relating to the subject matter and supersedes and replaces any prior agreements, arrangements, undertakings, or proposals, oral or written. This Agreement may be varied only by a document signed by both parties.

By registering for, and attending the Event, the Attendee acknowledges that they have read and understood all Terms of the Entire Agreement as stated above. The Attendee hereby expressly waives and releases any and all claims, now known or hereafter known, against the Organiser, and its Released Parties, and that they are voluntarily giving up substantial legal rights, including the right to sue the Released Parties.

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